OKECHAMP Group is one of Europe’s leading producers and processors of mushrooms, with a strong position in the global market. Thanks to a strict focus on quality and efficiency, the group delivers processed mushroom products to customers around the world every day. The growing export volumes and trust from demanding international clients underline their expertise and contribute to their collective success.

The Challenge: A daily report proved to be cumbersome and time-consuming
During the implementation of Microsoft Dynamics 365 Business Central, guided by Aptean, OKECHAMP quickly encountered a bottleneck. The standard ‘Product Specification’ report didn’t meet their needs: essential functionalities were missing, and the data from Business Central was incomplete.

To compensate, information was manually added (including standard texts and translations in multiple languages), making the document unnecessarily complex. Much of this work took place outside of Business Central using Excel, which made the process time-consuming and error-prone.

Following Aptean’s advice, OKECHAMP opted for Advanced-Forms® from Quadira as a structural solution.

Smart automation that made an immediate impact
After attending training at the Quadira Academy in Veghel, which Johan Rotte and Juliëtte Gervais enthusiastically joined, OKECHAMP started implementing Advanced-Forms®. The first focus was automating the product specification report.

Thanks to the AddFields functionality in the Advanced-Forms® Business Central connector, missing data is automatically retrieved from Business Central, such as fixed texts per quality level and translations in four languages. To manage this additional content, the Text Insert module was used, enabling OKECHAMP to manage and expand this content independently.

Advanced-Forms® automatically selects the right texts based on quality level and language code. The report is then composed in the Designer and generated as a professional PDF. In exceptional cases, it can also be sent as an Excel file.

From thirty to five minutes – fully automated
Since implementing Advanced-Forms®, OKECHAMP has fully automated and integrated the product specification process into their ERP environment. What used to take 15 to 30 minutes now takes less than five, resulting in a time saving of 65 to 85 percent.

The error sensitivity has also been drastically reduced. Manual work and Excel dependencies are a thing of the past.
All documents are generated automatically, ensuring they are always sent perfectly to the customer.

OKECHAMP now fully manages the content in-house, without relying on external parties. Choosing to roll out Advanced-Forms® as the standard for document processing proved to be a solid foundation for further optimization.

Collaboration built on trust and craftsmanship
The collaboration between OKECHAMP and Quadira was smooth and professional from the very start. Clear communication, short lines, and a shared focus on results enabled an efficient implementation.

OKECHAMP appreciated Quadira’s pragmatic and committed approach from a technical and day-to-day operational perspective.

They’ve now been using Advanced-Forms® for over a year. The solution runs stably, fully meets expectations, and has proven to be a valuable addition to their Business Central setup.

Why OKECHAMP recommends Advanced-Forms® without hesitation
When asked whether he would recommend Advanced-Forms® to other companies, Johan Rotte’s response was clear:

“Absolutely, I don’t even have to think about it.”

A clear result of a collaboration built on ease of use, speed, and reliability.

Ready to automate your processes too?
Still spending too much time on manual edits or complex processes? Want to automate and optimize your document output? Discover how Advanced-Forms® can help your business work faster, more reliably, and more efficiently.